Document Shredding Laws

At Eco Shred, we implemement best practices that are consistant with the requirements of HIPAA, FACTA, and the Sarbanes-Oxley act. Handling sensitive medical, accounting, and legal documents should always be done with security and safety in mind.

To ensure every customer's security and trust we abide by the following:

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA), enacted in 1996 ensures that healthcare organizations (doctors, hospitals, medical billing companies) will be held responsible for the secure handling and storage of private health information. The goal of this legislation is to ensure proper security and privacy for any health information, while reducing healthcare fraud and abuse.

Non-compliance can result in heavy fines and criminal prosecution against both the company and those who work with or for the company. Penalties may result in:

To ensure compliance with HIPAA regulations, your company should have a plan for periodic, secure destruction of all personal health information. Such information may include billing records, prescriptions, and patient medical records.

FACTA

The Fair and Accurate Credit Transaction Act (FACTA), enacted in 2003, establishes uniform national standards in the regulation of handling and disposal of consumer information in the possession of all companies and organizations. This Act also applies to individuals. FACTA states that the destruction of all consumer information must occur before it is discarded. According to the Act, destruction of consumer information may be acomplished by "shredding of papers containing consumer information." Proper destruction of consumer information reduces the risk of identity theft. Identity theft occurs when personal information is improperly disposed of.

In accordance with this Act, companies or individuals are able to enter into agreements with other parties who are in the business of the secure destruction and disposal of confidential consumer information. Contracted businesses must comply with FACTA.

The Sarbanes-Oxley Act

The Sarbanes-Oxley Act, enacted in 2002, introduced highly significant legislative changes to financial practice and corporate governance regulation. The primary intent of the Sarbanes-Oxley Act is to force ALL public companies to promptly make available and maintain all meaningful business related information in order to protect the investing public. This Act also aids in deterring fraud and corruption, ensuring justice for wrongdoers and protecting the interests of workers.

While Sarbanes-Oxley requires companies to maintain sufficient records, Purging old, extra, or unnecessary files is necessary in business. In today's business environment, the proper, documented disposal of records, is essential to the security of your business.

Eco-shred ensures your documents are handled carefully and securely through each step of our paper shredding process.

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